Common scenarios:
- Arrange, coordinate, and schedule meetings; prepare meeting documents.
- Organize and maintain files and databases in a confidential manner.
- Make travel arrangements for major shareholders (>=25%)
- Coordinate staff travel arrangements including transportation and accommodations
- Track inventory of office supplies and order more when necessary
- Compose letters, memos and emails
- Write and distribute routine correspondence
- Maintain updated contact information for US company employees, suppliers, and customers
- Manage communication including emails and phone calls
- Respond to calls, emails, and routine letters; direct inquiries to the appropriate person
- Screen phone calls, redirect calls, and take messages
- Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment
- Receive deliveries; sort and distribute incoming mail
- Receive invoices and review for accuracy
- Basic business intelligence and research
- Perform administrative tasks, including filing and photocopying